Add new locations

Keep work location records accurate and up to date

A work location represents a business unit, office, plant, facility, worksite, or other organizational location used within Beeline Enterprise. Work locations help identify where workforce activity occurs and support related organizational records.

Why it matters

• Keeps work location information current.
• Supports workforce administration activities.
• Maintains business unit and address records.

Who it's for

• Program Office users
• System Admins

How it helps

• Create new work location records.
• Add addresses and business units.
• Maintain location information used throughout Beeline Enterprise.

Availability and setup

• Access to Admin > Security > Work Locations is required.

Before you begin

• Gather the information required for the new work location.
• Determine whether county information is required for the location.

Create a location

1. Select Admin > Security. The Security Administration page displays.

2. From the left Navigation panel, select Work Locations.

3. Select Add New. The Add Work Location page displays.

4. Complete the required information in the following sections:

   • Information
   • Address
   • Phone Numbers
   • Sub Work Locations
   • Internal Section

5. Verify that Active is selected.

   What this does: Makes the work location available for use.

   Why this matters: Inactive work locations cannot be selected elsewhere in the application.

6. Optional. Select Is Client Location.
   What this does: Identifies whether the work location is a client work location.
   Why this matters: Client locations include business units, offices, plants, facilities, and worksites where contingent workers perform work for the client. Non-client locations may exist for administrative, reporting, vendor, or other organizational purposes but are not considered client work locations.
   In simple terms: You're identifying whether contingent workers perform work at this location.

7. Optional. Add county information. If the work location is in Pennsylvania, Ohio, Montana, New York, or another jurisdiction that requires county or city taxes, enter the applicable county information in the Sub Work Locations section.

   Why this matters: County information may be required for locations that require county or city taxes.

8. Select OK to save the entry and exit.

   OR

   Select Save and Add New to create multiple entries during the same session.

Result

The work location record is saved and the screen closes. If you selected Save and Add New, you can create additional entries during the same session.

What's next

After creating a work location, you may want to:

• Verify the location information.
• Confirm that any required county information was added.
• Continue creating additional work locations.