Worker Download Resend: Self-service administration

Resend failed worker downloads in seconds—keep downstream systems in sync without waiting on support.

Worker Download Resend gives you a fast, self‑service way to correct worker records when something doesn’t send correctly. If a record fails or is sent with the wrong action—like New, Rehire, Change, or Terminate—you simply update the record, choose the correct action, and the system resends it in the next scheduled worker download.

Worker Download Resend acts like a quick reset button for individual worker records, letting you fix only what needs attention without rerunning entire files or disrupting your integration flow. Because it’s built into your existing Beeline Enterprise workflow, it keeps your data accurate, your systems in sync, and your processes running smoothly with minimal effort.

Why it matters

• Recover from integration issues fast—no manual file reprocessing.
• Lower‑overhead operations and improved consistency with built‑in retry and clear visibility.
• Keep downstream systems (payroll, access, onboarding) aligned.
• Maintain governed workflows and audit trails.

What you can do

• Correct and resend records: Resubmit a specific individual record to fix incorrect create, update, or termination actions before the next scheduled worker download (WDL) run.
• Update action flags and queue specific individual records for automatic resend in your next scheduled download.
• Resend multiple records with new import IDs for tracking.

• Audit confidently by viewing per‑record processing and transmission status directly in Enterprise—no need to locate the original flat file.

Best practices

• Match the business intent: Pick the action (New, Rehire, Term) that your downstream systems expect to avoid duplicates or unintended removals.
• Correct the source first: If the failure was caused by bad data, fix the data before resending to prevent repeated errors.

  • If the error was caused by incorrect data in your internal system, fix the incorrect data in your system first, then resend the specific individual worker record.

  • If the failure was caused by incorrect data in Enterprise, update the assignment first. The corrected transaction must flow through your next scheduled worker download before you can resend the specific individual worker record.

How to use Resends

• Designed to work with delta-only WDLs, ensuring efficient processing without full‑file resends.
• Supports one active resend per worker at any given time to maintain predictable workflow management.
• Resends are queued for the next scheduled run, providing consistent, scheduled delivery behavior without ad‑hoc dispatches.

Persona

Clients, program office users, system administrators

How to steps

Before you begin

• Confirm you have access to VMS Settings > Integration Services > Worker Download Resend.
• Know the worker identifiers you’ll search by, such as the Resource ID, Log Import ID, or Request Group Number.

1. Select VMS Settings > Integration Services.

   

   An Integration Services page displays.
2. Select Worker Download Resend.

   

   A Resend Worker Download page displays.

   

   Validate WDL outcomes without locating the original flat file; the grid shows per‑record transmission state for quick verification. You can instantly see these details about recent worker downloads:

   Log Import ID	Worker Download ID
   Import Status	Sent
   Sent Time	Action Flag
   Resend Pending	Next Action Flag Value
   Resource ID	Assignment Number
   Request Group Number

3. Filter by Log Import ID, Resource ID, ID, or Request Group Number, and then select Search to find the record.
   Pro Tip: Use Customize to show the columns you rely on most, then select Add to Favorites if you’ll be here often.
4. In the Worker Download grid, verify the Import Status, Sent, Sent Time, and Action Flag to review the processing details.
   Tip: Resend Pending = No means a resend transaction isn’t currently queued.
5. Optional. Use Log Import ID/Worker Download ID to confirm you’re on the right transaction.
6. From the Action menu on the target row, choose one of these per‑record options to set the correct action for the resend:
   • Set Resend Action Flag to New for a corrected create.
   • Set Resend Action Flag to Rehire for a corrected rehire.
   • Set Resend Action Flag to Term for a corrected termination.

   

   The selected worker is included in the next scheduled WDL with the action you set—using your existing validation and delivery controls. A new Log Import ID/run ID reflects the resend. 
7. Watch Resend Pending transition and confirm the new Sent/Sent Time values.

References

Browse through these topics to learn more about the Worker Download Resend page and about resend statuses.

About the Worker Download Resend page

About the actions

Use these options in Resend Worker Download to force a specific action type to be re‑sent through your standard WDL process. Each option queues the worker for the next run, even if no new change is detected.

Pro tip: These flags override the usual "only send changes" detection for the selected record and route the resend through your governed WDL validation and delivery pipeline.