How to enter time on behalf of a contractor

Showcase Tour
To become familiar with standard timesheet features, start by viewing the showcase tour. Once you are familiar with these features, click the “x” to hide this section from displaying in the future.

Alerts
An alert displays to notify you of any missing or rejected timesheets. Click the timesheet link to view each referenced timesheet. A small blue number also displays in the Timesheets tab when there are alerts. The number in blue indicates the total number of alerts.

Navigation
The Date Picker provides for easy navigation between timesheets. Use the “up” or “down” arrows to locate previous or future timesheets. Click the “today” link to return to the current timesheet.

Actions (Timesheet)
The Save Changes button lets you make multiple adjustments to your timesheet before you submit it for approval. When you save changes, the Date Picker section updates to a status of “not submitted” and indicates the total number of hours for the week. Multiple changes may be made to a timesheet before submittal.

When the timesheet entries are complete, click Submit for Approval. The status will update in the Date Picker section and the timesheet is forwarded to the timesheet approver. To save a copy of the submitted timesheet, click the “view printable pdf” link and then use the save feature.

Actions (Line Item)
Individual line items in a timesheet include the ability to “pin” them so they display on each subsequent timesheet. Click the pin icon to select which line items should repeat. Use the trashcan icon to select which line items to delete.

Details
The “show details” link next to the assignment job title name displays additional details related to the assignment record.

Hours
Enter the total number of hours worked under the date for the matching day of the week. There is an optional Comment box if needed. The total number of hours entered for each day will also display beneath the timesheet entry section and indicate the total for that calendar week.

Add New Task or Project
Click the “+” (plus) sign to add a new line item (i.e., task) to the existing project or use the “add new project” link to add a new section to the timesheet. A new line-item needs be added for each task or Pay Code (for example, Holiday Time or Paid Time Off). To make selections for Project, Task, etc. just start typing and a list of suggestions displays for your selection.

Showcase Tour
To become familiar with standard timesheet features, you can start by viewing our showcase tour. Once you are familiar with these features, you can click the “x” to hide this section.

Alerts
An alert displays to notify you of any missing or rejected timesheets. Click the timesheet link to view each referenced timesheet.

Navigation
The Date Picker provides for easy navigation between timesheets. Use the “up” or “down” arrows to locate previous or future timesheets. Click the “today” link to return to your current timesheet. Notice that the date range in the Date Picker is for the full month while the date range for each time entry tab is broken out by calendar week.

Actions (Timesheet)
The Save Changes button lets you make multiple adjustments to your timesheet before you submit it for approval. When you save changes the Date Picker section updates to a status of “not submitted” and indicates the total number of units for the month. Multiple changes may be made to a timesheet before submittal.

When your timesheet entries are complete, click Submit for Approval. The status will update in the Date Picker section and the timesheet is forwarded to your timesheet approver. You may save a copy of your submitted timesheet by clicking the “view printable pdf” link and using the save feature.

Please Note: Each dated tab displayed beneath the Save Changes and Submit for Approval buttons must be completed before submission. There is a tab for each calendar week that includes days for that respective month. The total number of tabs will vary from month to month depending on the date ranges.

Actions (Line Item)
Individual line items in a timesheet include the ability to “pin” them so they appear on each subsequent timesheet. Click the pin icon to select which line items should repeat. Use the trashcan icon to select which line items to delete.

Details
The “show/hide details” link next to the assignment name displays additional details related to the assignment record.

Units
Click the correct option in the pull-down selection list to indicate the number of units for each day. The total number of units entered for each day will also display beneath the timesheet entry section and indicate the total for that calendar week. Note: By default, a “1” is entered for each day of the month so you only need to adjust those days that you either did not work or only worked a half or partial day.

Optional: Some programs may choose to use the checkbox entry method instead of units entered. The contractor simply checks the box to indicate the days they worked.

Add Task
Click the “+” (plus) sign to add a new task to your timesheet. A new task should be added to indicate Holiday Time or Paid Time Off. Click in the Pay Code data entry box to select the appropriate category. A separate task line should be added for each category.
 

For a standard holiday: add a new task, select Holiday Time under Pay Code, enter “1” under the respective date, and change the default value on the standard time entry to “0” (zero). (This will automatically calculate the designated Holiday Rate.)

If you work on a holiday: leave the default value on the standard time entry set to “1”, add a new task, select Holiday Time under Pay Code, and enter “1” under the respective date. (The pay rate for working a holiday is double time.)

For PTO (Paid Time Off): add a new task, select Paid Time Off under Pay Code, enter “1” under the respective date(s), and change the default value on the standard time entry to “0” (zero) for each work day designated as PTO.