About the Interview Manager Google Calendar Integration

Understand Google Calendar integration requirements and capabilities

The Interview Manager Google Calendar integration is an optional Interview Manager capability that uses Google Calendar availability information to recommend interview times for Interview Manager participants.

When scheduling an interview, Interview Manager evaluates participant availability and identifies recommended interview times based on common availability. These recommendations can help simplify scheduling when multiple interview participants are involved.

Why it matters

The Interview Manager Google Calendar integration helps organizations:

• Use calendar availability data as part of the interview scheduling process.
• Support a more consistent approach to interview scheduling.
• Reduce reliance on manual schedule coordination across interview participants.
• Improve visibility into participant availability during scheduling.
• Support more efficient coordination of interviews involving multiple participants.

Who it's for

This article is intended for:

• Client Operations Managers (COMs).
• Interview Manager administrators.
• Google Workspace administrators who support Google Calendar integrations.

How it helps

The Interview Manager Google Calendar integration helps you:

• View recommended interview times based on participant availability.
• Compare availability across multiple interview participants.
• Identify common availability within a selected scheduling window.
• Schedule interviews without manually reviewing individual calendars.
• Select interview times that maximize participant availability.

Availability and setup

The Interview Manager Google Calendar integration is an optional Interview Manager capability.

To use the integration, your organization must:

• Have Interview Manager enabled.
• Submit a Service Request to enable the Google Calendar integration.
• Complete the required Google Workspace configuration.

The Google Calendar integration is enabled at the organization level and cannot be enabled for specific geographies, industries, hiring managers, or individual users. For answers to common implementation, security, and support questions, see Google Calendar Integration FAQs.

After the integration is enabled, administrators can manage applicable Interview Manager settings. For more information, see Interview Manager Self-Service Configuration.

Note: The Google Calendar integration provides availability-based scheduling recommendations. Unlike Outlook Calendar Invite Notifications, the Google Calendar integration does not automatically add interview events to recipients' calendars.

How the integration works

When interview participants are selected during scheduling, Interview Manager requests availability information from Google Calendar.

Interview Manager then:

1. Identifies participant availability within the selected scheduling window.
2. Compares availability across interview participants.
3. Identifies potential interview times.
4. Recommends interview times that maximize attendee participation.

Interview Manager uses availability information to generate scheduling recommendations without requiring schedulers to review individual participant calendars manually.

Note: Unlike the Microsoft Outlook integration, Google Calendar does not provide working-hours information as part of its availability response. Interview Manager uses calendar activity patterns to help determine working days and working hours when generating recommendations.

What the integration provides

After the integration is configured, Interview Manager can:

• Retrieve Google Calendar availability information.
• Identify common availability among interview participants.
• Recommend interview times based on participant availability.
• Consider participant time zones when generating recommendations.
• Prioritize recommendations that maximize attendee participation.

Recommended interview times respect attendee time zones. Scheduling recommendations are displayed in the current user's time zone, and calendar invitations are displayed in each recipient's local time zone.

Note: Unlike Outlook Calendar Invite Notifications, the Google Calendar integration does not automatically add interview events to recipient calendars. Recipients must download and import the attached .ics file into Google Calendar.