About Terminology Keys

Terminology keys let you control the words your users see throughout the system. Use them to match your client’s language, culture, or preferred terminology and tailor their Beeline Enterprise experience to their program.

For example, if your client prefers “Responsibility Center” instead of “Cost Center,” you can update the terminology key so that the new term appears everywhere in the system. You can also set different terms for different cultures or languages.

Why they matter

• Reduce user confusion
• Improve clarity and familiarity
• Strengthen the overall user experience
• Support accurate, client‑specific communication

How they help

• Create language that aligns with each client’s preferences
• Support multiple cultures and languages
• Ensure consistent phrasing across the system
• Provide flexibility when clients use industry‑ or company‑specific terms

Tips and guidance

• Default Value - is the effective value unless the override value is set

• Override Value - will be the effective value until cleared

• Most system terminology key name begin with a tilde ( ~ ). For instance, the system term key for an organizational unit is ~OU. 
• Environment-specific terminology key names created during site implementation usually begin with an ampersand ( @ ).
• Begin the name of your custom terminology key with an ampersand ( @ ). Custom term keys that don’t include an ampersand at the beginning of the name may be overwritten by appdev.
• Terminology keys can be embedded within another terminology key.
  • Use caution when creating embedded term keys. They’re difficult to maintain because you can’t easily locate sentences or phrases by searching for their underlying text—the embedded values can’t be isolated in the system.
  • Can facilitate customizing a global replacement or system key, like Hiring Manager, Assignment, or MSP.

Persona

Beeline Enterprise personnel

How to steps

Finding and monitoring terminology keys

1. Select Admin > Terminology.

   

   
   A Terminology Administration page displays. You can manage terminology, terminology cultures, categories, keys and values from the Terminology Administration page.
2. Select Manage Keys from the left Navigation.

   

OR

1. Select Mega menu > Tools > Show Terminology Keys to view the values for terminology keys in real-time in the system.

Creating a new terminology key

Before you begin

• Search first to make sure a term key doesn’t already exist.

1. From the Mega menu, select Tools > Terminology Keys.

   

   A Manage Keys page displays.

   

2. Select Add New. An Add Key page displays.

   

3. From the Category list, use one of these options:

   • Choose Custom for a new client-specific terminology key.
     OR

   • Choose the appropriate category based on where the terminology key will be used for an application default terminology key. For example, select the BTE category to create a terminology key for a new field on the Timesheet entry page. Or select the Procurement category to create a terminology key for a new field on the Create Request page.

4. In the Terminology Key field, enter a name for the key. Be sure to begin the name with an ampersand. You can enter up to 255 characters.
5. Complete any remaining fields as needed.
6. Select OK to save your new custom terminology key and return to the Manage Keys page.
7. Select Refresh Cache.

   

Updating an existing terminology key

1. From the Mega menu, select Tools > Terminology Keys.

   

   A Manage Keys page displays.

2. Use the fields in the Search section to locate the key you want to change. 
   1. Search without an ampersand ( @ ) or tilde ( ~ ) symbol at the beginning of the name.
   2. Search using the Default field.
   3. Search using the Override field.

   

3. Update the Override values only.
4. Select OK to save your new custom terminology key and return to the Manage Keys page.
5. Select Refresh Cache.

   

Top terminology key requests

Resource Matching feature

Quick Request feature