Analyze workforce spend to identify savings and control costs.
The Program Savings visualization shows cost savings from sourcing activities and rate discounts. You can analyze where savings were captured, where costs exceeded expectations, and how spending varies across your program.
It also provides detailed data on supplier rate compliance, overpayments, and negotiation activity, including insights into hiring manager and supplier behavior.
Use this reference to dive deep into sourcing, discounts, and unrealized savings data. Here’s a snapshot of what's inside.
Explore the visualization
The Program Savings visualization includes three pages you can use to drill down into specific types of savings: program, sourcing and discount. When you access the Program Savings dashboard, the Main page displays budget savings by default.
| Page | Description |
|---|---|
| Main | Shows a summary of total estimated savings for your organization’s contingent workforce program. |
| Sourcing Savings | Shows the funds you saved on rates for your contingent workforce based on the comparison rate you choose. |
| Discount Savings | Shows you the money you saved on rates for your contingent workforce from rate reductions. |
Interpreting your measures
What’s a good value? When you’re analyzing Sourcing Savings, high values are good. They mean you spent less on your contingent workforce than the comparison rate you chose.
High values are good when you’re evaluating Discount Savings. They mean you saved costs through rate reductions.
Low values are good when you’re examining potential Unrealized Savings. They indicate you kept unrealized savings low by paying at or below your comparison rate.
Why would I use a specific measure? All measures in the Program Savings visualization can help you understand where you saved costs and areas where you paid higher rates.
What value drives or constrains the trend period interval? For Sourcing Savings, the assignment start date must occur within the trend period you define. For Discount Savings, the date the rate decreased must occur within the trend period you define.
Defining your trend period
To get started with your analysis, select a Rate Model and define a Time Period to update your visualizations.
Each Beeline Analytics dashboard includes a Trend Period calendar located near the upper right of the page. That control lets you easily designate any interval of any length you’re interested in to view or export data to your device.
By default, the trend period that displays in a dashboard chart includes the first date of the previous year up to the current date.
Understanding the rate models
The Program Savings visualization gives you three models for comparing rate savings: Competitive, Budget and Negotiated. Use the models to focus on specific types of rate savings on the Program Savings and the Sourcing Savings pages. The model you select and the period you define drive the analytics presented on those pages.
| Model | Description |
|---|---|
| Competitive Savings | The difference between what you paid a contingent talent and the median bill rate for all candidates submitted to the same requisition. Presents the results of (typical bill rate minus the offer bill rate) multiplied by the number of expected regular time assignment hours. The typical bill rate is the median bill rate for all candidates submitted to the same requisition. |
| Budget Savings | The difference between what you paid a contingent talent and the requisition rate. Presents the results of (request bill rate minus the offer bill rate) multiplied by the number of expected regular time assignment hours. |
| Negotiated Savings | The difference between what you paid a contingent talent and the rate at which they were submitted. Presents the results of (submitted bill rate minus the offer bill rate) multiplied by the number of expected regular time assignment hours. |
Assumptions
These assumptions are made to generalize and estimate program savings and discounts across businesses, industries, currencies, and rate types.
- Savings are calculated only for requisitions with a bill rate greater than zero.
- Savings are not calculated when the request bill rate and the offer bill rate are of different types. For example, rate savings aren’t calculated when the request bill rate is hourly and the offer bill rate is weekly.
- Savings are calculated only for hourly, daily and monthly rates.
- Currency conversions are calculated using the exchange rate from the date the assignment started.
- The number of hours worked is calculated from the total number of days between the start and end of an assignment (or assignment detail) divided by the applicable rate type.
- Hourly rates assume 8 hours per workday.
- Daily rates assume 8 hours per workday.
- Monthly rates assume 160 hours per month.
- Only the highest regular time rate is used to calculate rate savings. Overtime and holiday rates are not included in the savings estimates.
Examine your program savings
The Main page displays budget savings by default. You can immediately view these summary and breakdown measures for the trend period you define from the Main page.
| Element | Description |
|---|---|
| Total Savings and Unrealized Savings Breakdown | Visualize your program savings in graphs, percentage bar charts and measure breakdowns. |
| Total Savings | View your estimated program savings in graph format, including sourcing and rate discount savings. |
| Budget Savings | The total amount of budget savings (which is the difference between what you paid contingent talent and the rate on the request) across all assignments with budget savings. |
| Discount Savings | The total dollar amount you saved from rate reductions throughout the lifecycle of an assignment. |
| Unrealized Savings | Envision missed savings opportunities in a graph format. See where you offered a bill rate above the comparison rate you chose. |
| Savings Breakdown | Drill into savings analyses by cost center, hiring manager, job class, job title, labor category, physical location city, physical location country, and physical location state. |
Discover your sourcing savings
The Sourcing Savings page shows the difference between the rate contingent talent was paid and the comparison rate you chose. When you access the Sourcing Savings page, you’re viewing budget savings by default. But you can apply any of the three models to the page.
When you’re analyzing sourcing savings, keep these criteria in mind.
| Criteria | Explanation |
|---|---|
| Start date | All assignments have a start date within the trend period you define. |
| Assignment hours | The total number of hours for the entire duration of an assignment based on the assignment start and end dates. |
| Offer bill rate | The rate you negotiated for a candidate when they accepted an offer. |
| Current assignment bill rate | May differ from the original assignment bill rate if discounts have occurred during the length of the assignment. |
Understanding sourcing savings measures
You can immediately view these summary and breakdown measures for the trend period you define from the Sourcing Savings pages.
| Element | Description |
|---|---|
| Total Savings | Comprehensive estimated rate savings on assignments with an offer bill rate below the comparison rate you chose. You can view the median rate difference, the median savings per assignment, the number of assignments with savings, and the percentage of assignments with savings. |
| Unrealized Sourcing Savings | Visualize missed savings opportunities where you offered a bill rate above the comparison rate you chose. You can view the median rate difference, the median savings per assignment, the number of assignments with savings, and the percentage of assignments with savings. |
| Total Savings and Unrealized Savings Breakdown | Drill into savings in graphs, percentage bar charts and measure breakdowns. |
| Sourcing Savings Breakdown | Drill into savings analyses by cost center, hiring manager, job class, job title, labor category, physical location city, physical location country, and physical location state. |
| Request Details | View hourly rate comparisons for each assignment. You can see these details: Request Number, Assignment Number, Request Status, Job Class, Hiring Manager, Supplier, Request Type, Request Rate, Submitted Rate, Offer Rate, Typical Rate, Offer vs Request Rate, Offer vs Submitted Rate, and Offer vs Typical Rate. |
Sourcing savings data points
Browse through these data point definitions to understand the analytics in the Sourcing Savings summaries.
| Data point | Definition |
|---|---|
| Total Savings | The difference between what you paid your contingent talent and the comparison rate you chose. |
| Rate Difference (Median) | The difference between the offer bill rate and the comparison rate you chose using an hourly rate. The median rate difference is calculated only when there are savings. Use this measure to understand how much less per hour you’re paying workers in contrast to the comparison rate you chose. |
| Savings per Assignment (Median) | The median amount of money you saved per assignment for all assignments with savings. Use this measure to assess how much less you’re spending on each assignment. |
| Assignments with Savings | The total number of assignments with savings. Use this measure to determine the volume of assignments on which you spent less money. |
| % of Assignments with Savings | The ratio of assignments with savings. Presents the results of [the number of assignments with saving divided by the total number of assignments]. Use this measure to understand the proportion of assignments for which you’re saving funds. |
Unrealized savings data points
Browse through these data point definitions to understand the analytics in the Unrealized Savings summaries.
| Data point | Definition |
|---|---|
| Unrealized Savings | Visualize missed savings opportunities where you offered a bill rate above the comparison rate you chose. Use this measure to assess the overall potential savings you might gain across your program. |
| Rate Difference (Median) | The difference between the offer bill rate and the comparison rate you chose using an hourly rate. The median rate difference is calculated only when there are possible savings and the rate difference is negative. Use this measure to understand how much more per hour you’re paying workers in contrast to the comparison rate you chose. |
| Unrealized Savings per Assignment (Median) | The median amount of money you might save per assignment for all assignments with savings. Use this measure to assess how much less you could be spending for each assignment. |
| Assignments with Unrealized Savings | A count of the number of assignments where there were unrealized savings. |
| % of Assignments with Unrealized Savings | The ratio of assignments on which you could save money. Presents the results of [the number of assignments with saving divided by the total number of assignments]. Use this measure to understand the proportion of assignments for which you’re saving funds. |
Total Savings and Unrealized Savings Breakdown data points
Quickly see itemized measures for the comparison rate you chose and the trend period you defined. Browse through these data point definitions to understand the analytics.
| Data point | Definition |
|---|---|
| Assignments by Rate Outcome | The proportion of assignments where the offer bill rate was above, below or equal to the comparison rate you chose. Use it to picture the percentage of assignments on which you saved funds. You can also envision the percentage of assignments on which you might save money. |
| Savings and Assignments Over Time | The volume of realized or potential savings for the comparison rate you chose over the trend period you defined. Use it to envision your savings year after year. You can also picture the number of assignments that began during the trend period you defined. |
| Savings by Rate Difference | The percentage difference between the offer bill rate and the comparison rate you chose for assignments with savings. Use this measure to understand where your savings come from. Gain insights into how you might leverage more savings! For example, you might observe most of your savings come from paying workers 0-10% below your selected comparison rate. That’s an indication you could slightly lower your rates and achieve significant savings over time across a large volume of assignments. Or you might notice that most of your savings come from assignments with a large rate difference. That may mean it’s time to compare your rate cards with market trends and refresh them to ensure you’re not overpaying and that you’re containing spend. |
| Unrealized Savings by Rate Difference | The percentage difference between the offer bill rate and the comparison rate you chose for assignments with potential savings. Use this measure to understand where you might realize more savings. Gain insights into how you might leverage more savings! For example, you might observe you could slightly lower your rates because most of your unrealized savings are at rates 0-10%. And that lowering your rates may create considerable savings over time across a large volume of assignments. |
Study your discount savings
The Discount Savings page shows savings you realized through rate reductions over the duration of an assignment. Assignment bill rates may change over the duration of an assignment. All discount savings are for assignments with an assignment bill rate reduction and a start date within the trend period you define.
A rate reduction, or discount savings, occurs when an assignment bill rate decreases over the duration of an assignment.
Understanding the discount savings data points
From the Discount Savings page, you can immediately view these summary measures for the trend period you define. Browse through these data point definitions to understand the analytics.
| Data point | Definition |
|---|---|
| Discount Savings | Comprehensive reduction savings for all assignments. A single assignment may have more than one rate reduction and each discount savings is calculated separately. Presents the results of (the previous bill rate minus the current bill rate) multiplied by the number of assignment hours at the reduced rate. |
| Savings per Assignment (Median) | The median amount of money you saved on each assignment. |
| Percentage of Assignments with Discounts | The proportion of assignments with a discount rate. Presents the results of (the number of assignments with discount savings divided by the total number of assignments with a start date within the trend period you define). |
| Hourly Rate Discount (Median) | The median amount the rate is discounted per hour. Measures how much per hour each Assignment Bill Rate is reduced when a rate discount is applied. Presents the results of (the previous hourly rate minus the current hourly rate) when rates differ. |
| Percent Rate Discount (Median) | The median percentage per hour that the assignment bill rate was reduced. Measures how much each assignment is discounted as a proportion of the original rate when a rate discount is applied. |
| Total Discount Savings Breakdown | Drill into savings in graphs, percentage bar charts and measure breakdowns. |
| Sourcing Savings Breakdown | Drill into savings analyses by cost center, hiring manager, job class, job title, labor category, physical location city, physical location country, and physical location state. |
| Discounted Assignment Details | View hourly rate comparisons for each assignment. You can see these details: Assignment Number, Status, Supplier, Job Class, Rate Type, Reason, Rate Start Date, Rate End Date, Original Rate, Discounted Rate, Rate Discount, Percentage Rate Discount, and Total Discount. |
Total Discount Savings Breakdown data points
Quickly see your reduction savings in graphs, percentage bar charts and measure breakdowns for the trend period you define. Browse through these data point definitions to understand the analytics.
| Data point | Definition |
|---|---|
| Assignments by Discount Outcome | The proportion of assignments with a discount compared to those without. |
| Discount Savings and Assignments | The volume of savings based on rate discounts and the number of assignments with rate discounts over the trend period you defined. Use it to envision your discount savings year after year. You can also picture the number of assignments that had rate discounts during the trend period you defined. |
| Discount Savings by Reason Type | The proportion of assignments with a discount and how the discount was applied, such as through an extension or an amendment. Use it to picture how your rate discounts are being achieved. |
| Discount Savings by Rate Change Reason | The proportion discounts by explanation. Use it to visualize key drivers behind your discounts. |
| Persona Program office users, | Modules Beeline Analytics | Documentation release Beeline Enterprise | Q1 2025 | Feedback? Email us: |