Glossary terms: P

Term

Definition

Product

Pay Code

aka Earning Code

Indicates the type of hours the contract worker and the client were billed; for example, whether it was regular time, overtime, or holiday hours.

Pay Rate

The rate the contract worker is paid, which is determined by the client or a rate card.

Pay rates are activated and configured in the Beeline platform based on the client requirements.

For contract workers procured through a staffing agency, this payment would be made by the staffing agency. 

Payment Calculator

A tool that processes raw financial line items and applies variables and fixed amounts, such as tax, expense, service level adjustments, currency, discounts.  The resulting records would be posted to the ledger.

Payment Register

Payment Request

The capability to request payment for a unit of measure (UOM) associated to a Project.

Services Procurement

Payroll

The sum of all financial records of salaries for an employee, wages, bonuses, and deductions.

In accounting, payroll refers to the amount paid to employees for services they provided during a certain period of time.

Payrolling 

A situation where all of a portion of a client's employees are on the payroll of a staffing firm but work at the client's location. The client company may want to screen or interview the employees because of safety or experience requirements, but they do not want the record-keeping obligations associated with payroll and withholding. Traditionally, a recruiter does not locate a payroll candidate.

Physical/Logical Security

Software safeguards for an organization's systems, including user identification and password access, authenticating, access rights and authority levels. These measures are to ensure that only authorized users are able to perform actions or access information in a network or a workstation.

Physical Work Location

Identifies the actual address where the contract worker reports to in order to complete their job/assignment. Clients can also include a Work Location field which is typically used to indicate the physical location of the hiring manager's office.

PM

aka Product Manager, Program Manager, Project Manager, or Project Management

See the entries for each term's definition.

PMO

See Program Management Office

PO Number

The Purchase Order Number is an alphanumeric code that is assigned to each order that a client places with a vendor. Within Beeline Enterprise, this number makes it possible to apply the costs of orders (for example, requests, assignments) to the budgets of the Cost Centers that placed the orders. The PO Number also provides the Accounts Payable team with verification that the expense is legitimate, and payment may be rendered to the vendor.

Policy

The set of basic principles and associated guidelines, formulated and enforced by the governing body of an organization, to direct and limit its actions in pursuit of long-term goals.

Contingent Staffing

Position

The generic term for any job opening (job title) that is sourced using Beeline Enterprise.

PR

Payment Register

Beeline defines Payment Register (PR) as Beeline's internal consolidated billing system. The Payment Register is used to process client invoices. It incorporates a broad range of process steps, notifications, and invoice-related reports.

Pre-Identified Candidate

Preliminary Invoice

PI 

An invoice that proceeds a final invoice, in order to validate data ready to be invoiced

Priority

This relates to supplier evaluation, once the evaluations are tabulated, suppliers are ranked based on priority rating (i.e. Supplier A has a higher priority than Supplier B)

Private Talent Pool

A privately managed database of top job talent. Talent pools consist not only of talent that have applied for jobs, but also sourced, referred talent, silver medalists and talent that have willingly joined your pool in an inbound way. 

Procurement Owner

A user who owns process of finding and agreeing to terms, and acquiring goods, services, or works from an external source, often via a tendering or competitive bidding process.

Services Procurement

Product Manager

Investigates, selects, develops products for an organization and performs the activity of product management

Product Owner

The member of the Product team responsible for defining user stories and prioritizing the team backlog to streamline the execution of priorities, while maintaining conceptual and technical integrity of the Product/Features or components that the team is responsible for. At Beeline, they are both Product-focused (Contingent Staffing, Resource Tracking, etc.) and Initiative-Focused (Master Hierarchy, Assignment Amendment enhancements, etc.)

Profile

The information that makes up the user in the Beeline platform, including their roles and user types in the VMS.

Contingent Staffing

Program Manager

Responsible for managing related projects in a coordinated way to obtain benefits and control not available from managing them individual. Program Managers interact with each project manager to provide support and guidance on individual projects.

Program Management Office

PMO 

Internal client run team who provides value-added services to help streamline the procurement process, acting as a broker to multiple staffing companies, performing background checks, processing requisitions, and managing the time and expense tracking workflow.  The PMO can also assist in a more strategic way, helping with demand forecasting, organizational assessments, and employee development.

Project

A Beeline project is defined specific to the Beeline solution in use.

In the Contingent Services solution, project can refer to BTE (Beeline Time & Expense) project management or Security Projects that are integral to invoice processing.

In Services Procurement, a Project is the final stage of the Competitive Bid to SOW (Statement of Work) to active Project collaboration since Services Procurement is designed to manage project-based activity (milestones, units of measure).

Project Estimated Hours

The total number of hours anticipated to complete a project involving contingent workers. These estimates are crucial for planning, budgeting, and managing resources effectively. Helps with scoping, task breakdown, data collection, and contingency planning.

Project Evaluation

An evaluation of a project as it relates to supplier performance, deliverables, and timelines

Services Procurement

Project Management

The application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.

Project Manager

Is the person assigned by the performing organization to achieve the project objectives. The Service Level Agreement (SLA) is part of a service contract that records the common understanding about services, priorities, responsibilities, guarantees, etc.

Services Procurement

Project Site

A VMS instance created to test and troubleshoot configuration before changes are pushed to production

Client Onboarding

Project Sourced Services

Talent used under an agreement with suppliers for services defined by discrete deliverables. Typically engaged under Statements of Work.

Provisioning

Determining and acquiring the type and quantity of material, parts, and services required to support a campaign, machine, operation, program, or project.

Contingent Staffing

Proxy

Grants a user the power or authority to take actions on behalf of another user in Beeline Enterprise. Also known as impersonation. A user can be a proxy for any user in their own organization or in any child organization below their organization. A proxy can only take actions applicable to the original user’s role and permissions. All actions are date and time stamped with the proxy username.

Purchase Order

aka PO 

A purchase order is a commercial document and first official offer issued by a buyer to a seller indicating types, quantities, and agreed prices for products or services. It is used to control the purchasing of products and services from external suppliers.

Purchase Order Number