Glossary terms: P

Term

Definition

Product

Pay Code

aka Earning Code

Indicates the type of hours the contract worker and the client were billed; for example, whether it was regular time, overtime, or holiday hours.

Pay Rate

The rate the contract worker is paid, which is determined by the client or a rate card.

Pay rates are activated and configured in the Beeline platform based on the client requirements.

Payment Calculator

A tool that processes raw financial line items and applies variables and fixed amounts, such as: tax, expense, service level adjustments, currency, discounts.  The resulting records would be posted to the ledger.

Services Procurement

Payment Register

Beeline’s consolidated billing system.

Services Procurement

Payment Request

The capability to requesting payment for a unit of work

Services Procurement

Payroll

The sum of all financial records of salaries for an employee, wages, bonuses, and deductions.

In accounting, payroll refers to the amount paid to employees for services they provided during a certain period of time.

Payrolling 

A situation where all of a portion of a client's employees are on the payroll of a staffing firm but work at the client's location. The client company may want to screen or interview the employees because of safety or experience requirements, but they do not want the record-keeping obligations associated with payroll and withholding. Traditionally, a recruiter does not locate a payroll candidate.

Physical/Logical Security

Software safeguards for an organization's systems, including user identification and password access, authenticating, access rights and authority levels. These measures are to ensure that only authorized users are able to perform actions or access information in a network or a workstation.

Contingent Staffing

Physical Work Location

Name or number of a building and the name of the road or street where the contingent talent/contract worker reports to complete a job.

PM

aka Product Manager, Program Manager, Project Manager, or Project Management

See the entries for each term's definition.

PMO

Program Management Office

Services Procurement

PO

Purchase Order

See purchase order.

Policy

The set of basic principles and associated guidelines, formulated and enforced by the governing body of an organization, to direct and limit its actions in pursuit of long-term goals.

IQN Vendor Management System: Governs the fundamental set-up of the system – Usually created automatically and controls functional items such as integrations, and handling of the UI, SSO, FTP Authentications, Worker Web Services, Boomi, CAC validation

Contingent Staffing

Portfolio

A range of investments held by a person or organization

Services Procurement

Position

The name of the job or requisition title used in the VMS.

PR

Payment Register

Beeline’s consolidated billing system.

Pre-Identified Candidate

aka Targeted Order

A candidate who has already been selected in advance by the client to fill an open position.

Client Onboarding

Preliminary Invoice

PI (initialism)

An invoice that proceeds a final invoice, in order to validate data ready to be invoiced

Services Procurement

Priority

This came up as it relates to supplier evaluation and the rank of which suppliers were evaluated (i.e. Accenture has a higher priority than IBM)

Services Procurement

Private Marketplace

A Private Marketplace refers to a real-time bidding (RTB), invitation-only, auction environment for digital and programmatic advertising that leverages publishers' online ad inventory, typically to a select number of advertisers.

Services Procurement

Private Talent Pool

A privately managed database of top job talent. Talent pools consist not only of talent that have applied for jobs, but also sourced, referred talent, silver medalists and talent that have willingly joined your pool in an inbound way. 

Contingent Staffing

Procurement Owner

A user who owns process of finding and agreeing to terms, and acquiring goods, services, or works from an external source, often via a tendering or competitive bidding process.

Services Procurement

Product Manager

Investigates, selects, develops products for an organization and performs the activity of product management

Product Owner

The member of the Product team responsible for defining user stories and prioritizing the team backlog to streamline the execution of priorities, while maintaining conceptual and technical integrity of the Product/Features or components that the team is responsible for. At Beeline, they are both Product-focused (Contingent Staffing, Resource Tracking, etc.) and Initiative-Focused (Master Hierarchy, Assignment Amendment enhancements, etc.)

Profile

The information that makes up the user in the Beeline platform, including their roles and user types in the VMS.

IQN Vendor Management System: a profile can also refer to talent. Talent must have a profile before they can be submitted as a candidate to an open job requisition. However, a profile is not tied to roles in this case - roles are applied to their account configuration.
A firm profile (Buyer or Supplier) houses the foundational configurations specific to that organization.

Contingent Staffing

Program Manager

Responsible for managing related projects in a coordinated way to obtain benefits and control not available from managing them individual. Program Managers interact with each project manager to provide support and guidance on individual projects.

Program Office

PMO (initialism)

Internal client run team who provides value-added services to help streamline the procurement process, acting as a broker to multiple staffing companies, performing background checks, processing requisitions, and managing the time and expense tracking workflow.  The PMO can also assist in a more strategic way, helping with demand forecasting, organizational assessments, and employee development.

IQN Vendor Management System: The team that administers the Contingent Workforce Program, and includes internal and/or external staff and services

Contingent Staffing

Project

A large collaborative enterprise, frequently involving research or design, which is carefully planned and managed over a designated duration to achieve a particular aim. Usually associated with a Statement of Work (SOW) and used to track milestones and contractors working on a project.

Occasionally called an ad hoc SOW.

Beeline’s project tracking feature assumes the definition of a project as a large, budgeted endeavor—possibly with multiple SOWs associated to it.

Project Estimated Hours

The total number of hours anticipated to complete a project involving contingent workers. These estimates are crucial for planning, budgeting, and managing resources effectively. Helps with scoping, task breakdown, data collection, and contingency planning.

Project Evaluation

A evaluation of a project as it relates to supplier performance, deliverables and timelines

Services Procurement

Project Management

The application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.

Project Manager

Is the person assigned by the performing organization to achieve the project objectives. The Service Level Agreement (SLA) is part of a service contract that records the common understanding about services, priorities, responsibilities, guarantees, etc.

Services Procurement

Project Portfolio Management

PPM (initialism)

A senior leadership discipline that drives strategic execution and maximizes business value through the selection, optimization, and oversight of project investments which align to business goals and strategies.

Services Procurement

Project Site

A VMS instance created to test and troubleshoot configuration before changes are pushed to production

Client Onboarding

Project Sourced Services

Talent used under an agreement with suppliers for services defined by discrete deliverables. Typically engaged under Statements of Work.

Provisioning

Determining and acquiring the type and quantity of material, parts, and services required to support a campaign, machine, operation, program, or project.

Contingent Staffing

Proxy

Grants a user the power or authority to take actions on behalf of another user in the IQN VMS. Names of other users authorized as a proxy on the user’s account display next to Selected Proxies, and user names for whom the user can act as a proxy display next to User is Currently a Proxy for.

A proxy is authorized to act for another user. All actions taken by a proxy user have the implied consent of the original user. All actions are date and time stamped with the proxy username.

A proxy can only take actions applicable to the original user’s role and permissions. A user can be a proxy for any user in their own organization or in any child organization below their organization.

Proxy roles are added and maintained using the IQN application or via a user integration, which involves a web service or a File Transfer Protocol (FTP) flat file exchange.

Proxy is similar to Beeline's Impersonate feature.

Purchase Order

aka PO (initialism)

A purchase order is a commercial document and first official offer issued by a buyer to a seller indicating types, quantities, and agreed prices for products or services. It is used to control the purchasing of products and services from external suppliers.

Services Procurement

Purchase Order Number

An alphanumeric code assigned to each order a business places with a vendor.

Internally, the number makes it possible to apply the costs of those orders to the budgets of the departments that placed the orders. The PO number also provides the accounts payable team with verification that the expense is legitimate, and payment may be rendered to the vendor.

Purchase Request

aka PR (initialism)

A purchase order request or purchase requisition is a request sent internally within a company to obtain purchased goods and services, including stock. The request is a document that tells the purchasing department or manager exactly which items and services are requested, the quantity, the source, and the associated costs.

Services Procurement