About Interview Manager

Understand Interview Manager features and setup options 

Interview Manager helps you coordinate interviews from a single location in Beeline Enterprise. Instead of managing interview requests, schedules, participant responses, and calendar coordination across multiple tools, you can manage the entire interview process within Enterprise.

You can use Interview Manager to create interviews, invite participants, track responses, and manage interview schedules. To further streamline scheduling, you can optionally integrate with Microsoft Outlook® or Google Calendar® to identify participant availability and receive recommended interview times.

Why it matters

Interview Manager helps organizations:

• Manage interview scheduling through a consistent process.
• Reduce administrative effort associated with coordinating interviews.
• Improve visibility into interview schedules, participant responses, and interview activity.
• Support interview workflows throughout the hiring process.
• Simplify scheduling activities when multiple participants are involved.

Who it's for

Interview Manager supports:

• Program Office users who schedule and manage interviews.
• Hiring managers who participate in the interview process.
• Interviewers who review and respond to interview requests.
• Administrators who configure Interview Manager features and integrations.

How it helps

Interview Manager helps you:

• Create and manage interviews from a centralized location.
• Coordinate interview participants and schedules more efficiently.
• Track interview requests and participant responses.
• Review interview schedules and interview details.
• Make schedule updates when interview plans change.
• Identify available interview times more quickly when supported calendar integrations are configured.

Availability and setup

Interview Manager is available as an add-on component for Contingent Staffing.

To add Interview Manager to your organization's Contingent Staffing module, submit a Service Request ticket. After Interview Manager is added, your Client Operations Manager (COM) can configure Interview Manager and assign permissions to users who create, schedule, and manage interviews.

Some capabilities require a Service Request before they are available, including:

• Scheduling multiple rounds of interviews.
• Displaying attachments in interview notification emails.
• Displaying attendee usernames and names during interview scheduling.
• Microsoft Outlook integration.
• Google Calendar integration.

Additional Interview Manager capabilities can be configured directly within Enterprise. Depending on your permissions, you can:

• Activate or deactivate supported interview methods.
• Configure Outlook Calendar Invite Notifications.
• Enable video conference hyperlinks in interview notifications.
• Configure Interview Manager Advanced Notification Templates.

For information about self-service Interview Manager configuration, see Interview Manager Self-Service Configuration.

Note: Outlook Calendar Invite Notifications are separate from the Microsoft Outlook integration. Outlook Calendar Invite Notifications can be used without configuring the Microsoft Outlook availability integration.

Interview Manager capabilities

Interview Manager includes core interview scheduling functionality. Additional capabilities are available through optional integrations and administrative configuration.

Core Interview Manager features

These capabilities are included with Interview Manager and do not require a calendar integration. Interview Manager enables you to:

• Create interviews and define interview details.
• Add interviewers and participants.
• Send interview requests.
• Track participant responses.
• Update interview schedules.
• Cancel interviews when necessary.
• Review interview details and scheduling activity.

Optional calendar integrations

Calendar integrations are optional and are not required to use Interview Manager. Calendar integrations allow Interview Manager to retrieve attendee availability and recommend interview times.

Microsoft Outlook integration

The Microsoft Outlook integration enables Interview Manager to:

• Retrieve participant availability from Outlook calendars.
• Compare attendee schedules.
• Identify common availability across interview participants.
• Recommend interview times based on participant availability.
• Prioritize recommendations that maximize attendee participation.

Interview Manager can provide availability-based scheduling recommendations after the Outlook integration is configured in Microsoft 365.

For more information, see Understand the Outlook Integration and Microsoft Outlook Integration FAQs.

Google Calendar integration

The Google Calendar integration enables Interview Manager to:

• Retrieve participant availability from Google Calendar.
• Compare attendee schedules.
• Identify common availability across interview participants.
• Recommend interview times based on participant availability.
• Prioritize recommendations that maximize attendee participation.

The Google Calendar integration requires administrator configuration and a Service Request.

For more information, see Understanding the Google Calendar Integration and Google Calendar Integration FAQs.

Outlook Calendar Invite Notifications

Outlook Calendar Invite Notifications are a separate feature from the Microsoft Outlook integration.

This feature allows Interview Manager to send Outlook calendar invitations as part of the interview scheduling process.

With Outlook Calendar Invite Notifications, you can:

• Send Outlook calendar invitations to interview participants.
• Include interview details in calendar invitations.
• Allow recipients to respond to invitations from Outlook.
• Allow recipients to manage interview commitments directly in their Outlook calendar.

You do not need to configure the Microsoft Outlook integration to use Outlook Calendar Invite Notifications.

For more information, see Outlook Calendar Invite Notifications FAQs.

Learn more

• Find out how to schedule and manage interviews
• Learn how to respond to interview requests
• Explore Outlook integration 
• Get answers to Outlook Integration FAQs
• Learn how to administer settings and methods