Miscellaneous Fees: Reprocessing a fee

Reprocess a fee when additional processing is required

Occasionally, you may need to reprocess a miscellaneous fee that has already been processed and invoiced. Reprocessing creates a new miscellaneous fee transaction based on the original fee and allows the adjusted charge to be included in a future invoice cycle.

Use reprocessing when an invoiced fee requires correction or adjustment and your organization's process requires the fee to be processed again.

Why it matters

Once a fee has been invoiced, cancellation is no longer available. Reprocessing provides a controlled method for managing corrections while maintaining a record of the original transaction and the resulting adjustment.

Reprocessing helps support:

• Accurate financial records.
• Audit and reporting requirements.
• Consistent handling of invoiced fee corrections.
• Visibility into fee adjustments and transaction history.
• Proper management of assignment-related charges.

Who it's for

• Program Office users
• Financial operations teams
• Users responsible for managing miscellaneous fees
• Users investigating processing issues

How it helps

Using reprocessing, you can:

• Create an adjustment from a previously processed fee.
• Generate a new fee transaction based on an existing fee.
• Submit updated fee information for future invoicing.
• Document why a fee required correction.
• Track adjustment activity through fee history and reporting.

Availability and setup

Managing miscellaneous fees from Enterprise requires a Service Request ticket and Enterprise configuration. Your organization may also require:

• Permissions to create, edit, cancel, or reprocess miscellaneous fees.
• Approval workflows for fee review and approval.
• Access to supported features such as Cost Allocation, Purchase Orders (POs), or Security Projects.
• Permissions to import miscellaneous fees using the Assignment Misc Fees Template.

Understand fee reprocessing

Reprocessing is designed for miscellaneous fees that have already completed processing and invoicing. When a fee is reprocessed:

• The original fee remains part of the historical record.
• A new miscellaneous fee transaction is created.
• The new fee is added with a Scheduled status.
• The adjustment is processed during a future invoice cycle.
• Historical information remains available for reporting, auditing, and research purposes.

What this means in practice

Before reprocessing a fee, confirm that the original fee has already been invoiced and that reprocessing is the appropriate solution.

For example:

• If a fee was processed incorrectly and requires adjustment, reprocessing may be appropriate.
• If multiple recurring fee occurrences require adjustment, each occurrence must be reviewed and reprocessed separately.
• Because a fee can only be reprocessed one time, carefully review the fee before submitting the reprocessing request.

Additional considerations

• Review the fee's processing history before reprocessing.
• Verify that reprocessing aligns with your organization's business process.
• Confirm the selected reprocessing reason accurately reflects the adjustment being made.
• Review the summary comparison before submitting the reprocessing request.
• Consider researching the fee first if the reason for the adjustment is unclear.

Before you begin

Ensure:

• You have permission to manage miscellaneous fees.
• The fee has a Processed status.
• The fee has already been invoiced.
• You understand why the fee requires reprocessing.
• You have reviewed the fee details and history.

How to reprocess a fee

1. From the Simple Search option at the upper right of your dashboard, enter an assignment ID or a resource name for the assignment associated with the fee you want to reprocess. An Assignment page displays.

2. From the Assignment Menu in the lower left corner, select View More > Misc Fee.

   

   An Assignment Edit - Misc Fee page displays.

3. In the Generated Misc Fees section, locate the fee you want to reprocess and verify that the fee has a Processed status. ⚠️

   What this does: Confirms the fee has already completed processing and invoicing.

   Why this matters: Only processed miscellaneous fees can be reprocessed.

   In simple terms: Make sure the fee has already been invoiced before continuing.

4. In the Generated Misc Fees section, select the Effective Date link for the fee you want to reprocess.

   

   A Misc Fee page displays.

5. Select Reprocess.

   

   A Misc Fee Reprocessing page displays.

6. From the Reprocess Reason list, select the reason for reprocessing the fee. ⚠️

   What this does: Records the purpose of the adjustment.

   Why this matters: The reason becomes part of the fee's processing history and supports future auditing and review.

   In simple terms: You're explaining why the fee needs to be processed again.

7. In the Note field, enter an explanation for the reprocessing request.

   

   Verify that the remaining information on the Misc Fee Reprocessing page is correct. ⚠️

   What this does: Documents the adjustment and allows you to review the fee before submitting it.

   Why this matters: A unique miscellaneous fee can only be reprocessed once.

   In simple terms: Double-check everything before proceeding.

   Caution: Because a unique miscellaneous fee can only be reprocessed one time, make sure you selected the correct fee before continuing.

8. Select Next. The page refreshes and displays a summary comparing the original miscellaneous fee and the new miscellaneous fee.
    

   

9. Review the summary information and verify the fee details are correct. ⚠️

   What this does: Provides a final opportunity to review the adjustment before submission.

   Why this matters: Reviewing the summary helps prevent incorrect fee adjustments.

   In simple terms: Confirm everything looks correct before submitting.

10. Take one of the following actions:

    • Select Return if additional changes are required.

    OR

    • Select OK to submit the reprocessing request.

      A confirmation dialog displays.

11. Select OK to continue.

    The reprocessed miscellaneous fee is added to the Generated Misc Fees section with a Scheduled status.

12. Select Return to close the Misc Fee Reprocessing page and return to the assignment record.

Final result

The fee is submitted for another processing cycle, and processing activity continues according to your organization's configuration and business rules. Historical fee information remains available for reporting, auditing, and research purposes.

Key takeaway

Reprocessing allows an eligible fee to go through processing again while maintaining a single fee record and preserving historical activity. Because miscellaneous fees cannot be reprocessed in batch mode, each fee must be reprocessed individually.

Frequently asked questions (FAQs)

When should I reprocess a fee?

Use reprocessing when an eligible fee requires another processing cycle and your organization's process calls for reprocessing rather than creating a new fee.

Can I reprocess multiple fees at once?

No. Miscellaneous fees cannot be reprocessed in batch mode. Each fee must be reprocessed individually.

Can I reprocess all occurrences in a recurring schedule at the same time?

No. Reprocessing applies to individual fee occurrences. Recurring fee occurrences must be handled separately.

Does reprocessing create a new fee?

Reprocessing creates a new miscellaneous fee transaction while preserving the original fee record and its historical activity.

Can I view reprocessing activity later?

Yes. Processing activity remains available through fee history and related fee details.

Why don't I see the Reprocess Fee option?

The fee may not be eligible for reprocessing, or your permissions may not allow reprocessing actions.

Should I reprocess a fee or create a new one?

Review the fee details and your organization's business process. In some situations, correcting or creating a fee may be more appropriate than reprocessing.

Where can I learn more about fee status and processing history?

See Understanding processing & statuses and Researching fee details for additional information.

Related articles

• Tips on working with miscellaneous fees
• Understanding processing & statuses
• Adding a fee
• Adding a recurring fee

• Cancelling a fee